To know how to research, filter and synthesize among the large amount of existing information, apply or create a new knowledge, be innovative, etc. we propose you a package of ICT tools, most of them free of charge, but always keep in mind that we need to up to date as new tools appear every month.
We organize them in two different articles – Search Engines and Capture and management information (First one) and Meeting and Communication, Create Multimedia and File Sharing (Second one). Enjoy your reading!
Search engines respond to the questions HOW and WHERE to search in Internet. It´s a computer program that searches documents, especially on the World Wide Web, for a specified word or words and provides a list of documents in which they are found. It´s important to learn how to extract information effectively and knowing how to check its reliability. You never have to stick to the first option appear or a single search engine!
Google Search is a web search engine developed by Google. It is the most-used search engine on the World Wide Web, handling more than three billion searches each day. As of April 2018, it is the most used search engine in the US with 79% market share. The order of search results returned by Google is based, in part, on a priority rank system called “PageRank”. Google Search also provides many different options for customized search, using symbols to include, exclude, specify or require certain search behaviour, and offers specialized interactive experiences, such as flight status and package tracking, weather forecasts, currency, unit and time conversions, word definitions, and more.
Google Scholar provides a simple way to broadly search for scholarly literature. From one place, you can search across many disciplines and sources: articles, theses, books, abstracts and court opinions, from academic publishers, professional societies, online repositories, universities and other web sites. Google Scholar helps you find relevant work across the world of scholarly research.
Wolfram|Alpha is a unique engine for computing answers and providing knowledge. It works by using its vast store of expert-level knowledge and algorithms to automatically answer questions, do analysis and generate reports. It does not provide a list of web pages that contain the information you need, but rather answers the question concretely.
Dialnet is a portal of scientific diffusion specialized in human and social sciences. It is an open access database, which means that the content on it is completely free for anyone to use – therefore you do not need to log in. Dialnet is a Spanish database that indexes scholarly journal articles, book chapters, theses and monographs published in Spain. Subject coverage is diverse – from science, technology, law and business to art, history, language and literature.
Wikipedia (Wiki) is a free encyclopedia, written collaboratively by the people who use it. It is a special type of website designed to make collaboration easy. Wiki is a multilingual, web-based and anyone with Internet access can write and make changes to Wikipedia articles, except in limited cases where editing is restricted to prevent disruption or vandalism. Users can contribute anonymously, under a pseudonym, or, if they choose to, with their real identity.
CAPTURE AND MANAGEMENT OF INFORMATION
An essential part of managing your information and records is to capture it into systems that manage and support its use over time. In some instances, ‘capturing’ will be as simple as saving the information into your agencies records management system. Sometimes the capture process will be more complex and involve digitising, migrating or encapsulating information to support its use, management and preservation.
Google Drive is a file storage and synchronization service developed by Google. Launched on April 24, 2012, Google Drive allows users to store files on their servers, synchronize files across devices, and share files. In addition to a website, Google Drive offers apps with offline capabilities for Windows and mac computers, and Android and iOS smartphones and tablets. Google Docs, Google Slides and Google Sheets make up Google Drive’s office suite. Google Docs is a word processor, Google Slides is a presentation program and Google Sheets is a spreadsheet program. Respectively, they can be compared to Microsoft Word, Microsoft PowerPoint and Microsoft Excel. Although the Google versions lack some capabilities that those Microsoft Office applications have, they are simple, collaborative and free. Each application in the suite enables users to create and edit documents, presentations and spreadsheets that they can store in Google Drive. Users can access the apps on the web using browsers including Google Chrome, Microsoft Internet Explorer and Edge, Mozilla Firefox and Apple Safari. There are also mobile apps for Google Android and Apple iOS. Each application also enables users to save, edit and share files in Microsoft Office formats.
Dropbox is a file hosting service operated by American company Dropbox, Inc. that offers cloud storage, file synchronization, personal cloud, and client software. Dropbox can create a special folder on the user’s computer, the contents of which are then synchronized to Dropbox’s servers and to other computers and devices that the user has installed Dropbox on, keeping the same files up-to-date on all devices.
Evernote is a cloud-based software service designed for creating, organizing and storing various of media files. Whether it’s a text document, a photo, a video, an audio file or even a web page, Evernote keeps all of your stuff stored up in the cloud (as opposed to locally on your computer or mobile device) through your very own personal Evernote account. Evernote can be defined as the same kind of cloud storage service like Google Drive and Dropbox. However, Evernote is more focused on the creation of notebooks and notes as opposed to uploading files directly from your machine and offers different features that you can’t get from other competing services, which is why many users consider it to be their top choice for cloud storage and file management.
About the tools for Meeting and Communication, Create Multimedia and File Sharing, you will learn in the next article.